In the Events section of your Dashboard, press the New Event button and select the type of event you want to create:

  • Scheduled virtual event - Virtual event, fixed time, remote location

  • Online action - Virtual task, flexible time, remote location

  • In-person event - In-person event, fixed time, fixed location

  • Pledge or interest form - Virtual task, flexible time, remote location

  • Petition - Virtual task, flexible time, remote location

Then, fill in the details of your event:

  • Event name: Public Name displayed on the signup page and Events Feed

  • VAN event name: Use your VAN naming conventions here.

  • Tagline: One line to grab attention that will be displayed below the picture on the events page.

  • Event Type: Choose the event type that best fits your event. If you are using VAN, these will be mapped to your corresponding VAN event types and statuses in VAN Settings.

  • Public vs Private events: Public events will be visible on your organization’s public feed (mobilize.us/yourslug) where as if the event is Private volunteers can only sign up for the event if they have the specific link (mobilize.us/event/yourslug/1234)

  • Description: This is the description of the event that will be visible from the event sign up page. Use fun and interesting language to recruit more people for your event.

  • Note: If you have a lot of users creating events, create an event photo + description in Google drive folder for users to pull from quickly!

Custom VAN settings: Event creators have the option to set custom VAN settings when creating a new event. This overrides the settings Admins enter in the VAN settings tab.

  • Example: My organization is using a Weekend of Action event type in VAN, but this event action is a Phonebank.

  • Photo: When uploading a photo to your event, try to use a 2:3 aspect ratio and note that the thumbnail is how the event will be seen on the Events Feed and signup pages.

  • Private details: Attendees will receive information included in this field in the registration and confirmation emails they receive. Use the Private Details field to add a script, training video, best practices document, or other information for your volunteers. 

  • Reply-to email: If volunteers respond to any event email, it will go here. It should be someone who will be able to respond and answer day-of questions like “Do I need to bring a phone charger?”

  • Schedule: Select the frequency of the event and the dates of the event. Add times based on occurrence of event! Mobilize suggests scheduling recurring events out for no more than 4 weeks at a time, in case the location changes!

  • Location: the event address can be marked as public or private. A private location will only be displayed in the confirmation email attendees receive automatically upon sign up/

Key words: Create, make, add, events, event, canvass, phonebank

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