In the Events section of your Dashboard, press the New Event button and select the type of event you want to create:

  • In-Person Volunteering - In-person event, fixed time, fixed location
  • Shifted Virtual Event - Virtual event, fixed time, remote location
  • Virtual Action - Virtual event, flexible time, remote location

Then, fill in the details of your event:

  • Event name: Public Name displayed on the signup page and Events Feed
  • VAN event name: Use your VAN naming conventions here.
  • Tagline: One line to grab attention that will be displayed below the picture on the events page.
  • Event Type: Choose the event type that best fits your event. If you are using VAN, these will be mapped to your corresponding VAN event types and statuses in VAN Settings.
  • Public vs Private events: Public events will be visible on your organization’s public feed (mobilize.us/yourslug) where as if the event is Private volunteers can only sign up for the event if they have the specific link (mobilize.us/event/yourslug/1234)
  • Description: This is the description of the event that will be visible from the event sign up page. Use fun and interesting language to recruit more people for your event.
  • Note: If you have a lot of users creating events, create an event photo + description in Google drive folder for users to pull from quickly!

Custom VAN settings: Event creators have the option to set custom VAN settings when creating a new event. This overrides the settings Admins enter in the VAN settings tab.

  • Example: My organization is using a Weekend of Action event type in VAN, but this event action is a Phonebank.
  • Photo: When uploading a photo to your event, try to use a 2:3 aspect ratio and note that the thumbnail is how the event will be seen on the Events Feed and signup pages.
  • Private details: Attendees will receive information included in this field in the registration and confirmation emails they receive. Use the Private Details field to add a script, training video, best practices document, or other information for your volunteers. 
  • Reply-to email: If volunteers respond to any event email, it will go here. It should be someone who will be able to respond and answer day-of questions like “Do I need to bring a phone charger?”
  • Schedule: Select the frequency of the event and the dates of the event. Add times based on occurrence of event! Mobilize suggests scheduling recurring events out for no more than 4 weeks at a time, in case the location changes!
  • Location: the event address can be marked as public or private. A private location will only be displayed in the confirmation email attendees receive automatically upon sign up/

Key words: Create, make, add, events, event, canvass, phonebank

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